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    Privacy Policy

    Last updated: 5/11/2026

    This Privacy Policy explains how Eplicant ("we", "us", "our") collects, uses, stores, and protects information when you visit eplicant.com (the "Service"). By using the Service, you agree to the practices described below.

    1. Who We Are

    Eplicant is a job board for the international development sector. We operate the website eplicant.com and a related weekly email newsletter. For privacy questions, please reach us via the contact page.

    2. Information We Collect

    We collect only what we need to operate the Service:

    Information you provide

    • Email address — when you subscribe to the newsletter or contact us.
    • Message content — when you reach out through the contact page.

    Information collected automatically

    • Log data — IP address, browser type and version, device type, referring page, and timestamps of your visit.
    • Usage data — pages viewed, searches performed, filters applied, and links clicked, in aggregated form.
    • Cookies and similar technologies — used to keep the site working and to measure traffic anonymously.

    3. How We Use Information

    • To operate, maintain, and improve the Service.
    • To send the newsletter and occasional product updates to subscribers.
    • To respond to your messages and support requests.
    • To detect, prevent, and address technical issues, abuse, and fraud.
    • To produce aggregated, non-identifying analytics about how the Service is used.

    4. Legal Basis for Processing (EEA/UK Users)

    Where the GDPR applies, we rely on the following legal bases: your consent(for newsletter subscriptions), our legitimate interests in operating and improving the Service, and compliance with legal obligations where required.

    5. Data Retention

    We retain newsletter email addresses until you unsubscribe or request deletion. Contact messages are retained for as long as needed to handle your request and for a reasonable period afterwards for record-keeping. Server logs are typically retained for up to 90 days.

    6. Sharing & Third-Party Services

    We do not sell your personal information. We share limited data only with service providers we use to run Eplicant, including:

    • Hosting and infrastructure providers — to deliver the website.
    • Email delivery providers — to send the newsletter.
    • Analytics providers — to understand site traffic in aggregate.

    These providers process data on our behalf under contractual obligations to keep it confidential and secure.

    7. International Data Transfers

    Eplicant is accessible globally and our service providers may be located in different countries. Where personal data is transferred internationally, we rely on appropriate safeguards such as standard contractual clauses or equivalent mechanisms.

    8. Your Rights

    Depending on your jurisdiction, you may have the right to:

    • Access the personal information we hold about you.
    • Request correction of inaccurate information.
    • Request deletion of your information.
    • Object to or restrict certain processing.
    • Withdraw consent at any time (this does not affect prior processing).
    • Lodge a complaint with your local data protection authority.

    To exercise any of these rights, contact us via the contact page. You can unsubscribe from the newsletter at any time using the link at the bottom of every email.

    9. Children's Privacy

    Eplicant is not directed to children under 16, and we do not knowingly collect personal information from them. If you believe a child has provided us with personal data, please contact us and we will delete it.

    10. Security

    We use reasonable technical and organisational measures to protect personal information against loss, misuse, and unauthorised access. No system is perfectly secure, and we cannot guarantee absolute security.

    11. Cookies

    We use a small number of cookies necessary for the site to function and to measure traffic in aggregate. We do not use third-party advertising cookies for retargeting or cross-site profiling. You can disable cookies in your browser settings, though parts of the Service may not work as expected.

    12. Changes to This Policy

    We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date at the top of this page. Continued use of the Service after changes indicates acceptance of the revised Policy.

    13. Contact

    For privacy questions, requests, or concerns, please reach us via the contact page.